Columbia Association is currently seeking candidates for Part Time Director positions at our school aged services facilities.

Open Enrollment for the 2024-2025 before and after care program will begin at 8am on Tuesday May 14, 2024. How to sign up:

  1. Login to your account 
  2. Click on the Classes tab, not Camps. It does not list registration as this is a one-time event. 
  3. Change the Site to School Age Service and hit search.  
  4. The list of schools will populate under May 14th.   

Step by step registration instructions are available here 

Program Information

2023 & 2024 Registration

Registrations will be accepted on a first-come, space-available basis until August 4, 2023. Registrations will not be accepted August 5 to August 30, 2023, and will resume on Thursday August 31, 2023.

For information on availability please contact us at SAS@ColumbiaAssociation.org or 410-715-3164.

2024 & 2025 Registration

Early Registration for children currently enrolled in the SAS program.  

Information will be emailed to you. If you have not received an email, please contact us at SAS@ColumbiaAssociation.org 

Open Registration: (for all children) 

Online registration for new students will open at 8am on Tuesday, May 14, 2024. Each location will have enough slots for the number of open mornings and after-care spaces. Once these slots are filled, we will have a waitlist available. If you secure a space, you will then receive forms and a survey via email that must be completed to finalize your Space Reservation Request. The survey will help us ensure that we are holding a spot in the right program and can help us clear people off the waitlist. The paperwork and $55 per child, non-refundable, registration fee must be returned by 4pm Friday May 31 to complete the registration.  

Paperwork can be returned by mail any time before 4pm Friday May 31, 2024, or in person at CA Headquarters, 6310 Hillside Court, Columbia, Monday May 20 to Friday May 31, 2024, anytime between 9am and 4pm.  

You will not have to wait until Friday May 31— nor will you need to line up on Monday May 20. If you have confirmation for a space reservation, completed the survey and submitted your paperwork by 4pm on Friday May 31, you have a spot.  

Unfortunately, we do not know how many spaces will open up if you are waitlisted. However, you may drop off the required registration paperwork at any time between 9am and 4pm on Monday, June 3 and Tuesday, June 4 for when/if a spot becomes available.

Access to the Online Registration  

Registration is done through the Customer Service System 

For current CA members:  

Access the Customer Service System using the same online credentials you use to register for classes, reservations, or camps.  

If you do not already have online credentials, or if your child is not on your membership, please contact us by Friday, May 10 at SAS@ColumbiaAssociation.org or 410-715-3164 and we will set you up with credentials — and if needed, we will add your child to your account. 

If you have been a member in the past, have visited a CA facility for a class, had a birthday party for your child at a CA facility, had a child in before and after school care with us in a previous (not current) school year or attended a CA summer camp program, you should already be in the system. Please contact us by noon on Friday, May 10 at SAS@ColumbiaAssociation.org and we can check to see if you are in the system and send you online credentials. 

For those of you who DO NOT meet any of the criteria above, who are new to the Before and After School Care Program: You will need to set up a guest account. 

Click here for instructions on how to create a guest account. You can do this at any time, but it should be completed by Friday, May 12. 

Step by step registration instructions are available here.

Registrations will be accepted on a first-come, space-available basis until August 2, 2024. Registrations will not be accepted August 3 to August 28, 2024, and will resume on Thursday August 29, 2023. 

Programs & Pricing

Pricing information for CA’s SAS program (listed below) is based on the school start times.  

  • Schools in Tier 2 will begin at 8:40am. These include a combination of middle and elementary schools with middle schools dismissing at 3:25 p.m. and elementary schools dismissing at 3:10p.m.  
  • Schools in Tier 3 will begin at 9:15am. and dismiss at 3:45pm. These include the remainder of elementary schools. 

Bryant Woods, Centennial Lane, Cradlerock, Hammond, Jeffers Hill, Phelps Luck, Swansfield and Talbott Springs are in Tier 2 and have one hour less time in the morning than in the afternoon program. The monthly morning fee will be $211 per month and the afternoon fee will be $326 per month (or $527 if your child attends both).    

Atholton, Clarksville, Clemens Crossing, Guilford, Longfellow, Northfield, Running Brook, Stevens Forest, Thunder Hill, Waterloo and Worthington are in Tier 3 and will have equal morning and afternoon program times. The monthly morning fee and the afternoon fee will be $268.50 each (or $527 if your child attends both).    

School will start the last week in August and go through June 11 both June and August will be prorated. The invoice for August 3, 2024 will include the August and September fees. Payment schedule is as follows: 

Tier 2 

Bill Due Date AM only  PM Only  Both AM & PM 
August 3rd $52.75 $81.50 $131.75
Sept- April  $211 $326 $527
May  $105.50 $163 $263.50

 

Tier 3

Bill Due Date AM only  PM Only  Both AM & PM 
August 3rd $67.13 $67.13 $131.75
Sept- April  $268.50 $268.50 $527
May  $134.25 $134.25 $263.50

Locations

CA’s Before & After School Care will be available at the following sites:

 

*At indicated schools, only: We provide before and after school care for 4-year-olds who attend the Full Day pre-K program. Children must be potty-trained to participate in these programs. Please note: We are limited in the number of Pre-K students we can accept in the program.

Parent Handbook 2023-2024

Download the 2023-2024 Parent Handbook by clicking on the button below.

Important Dates To Remember

School’s Out Program

On most days when schools are scheduled to be closed, i.e. teachers’ in-service days and non-major holidays, we will provide a program at the Columbia Association Art Center located at 6100 Foreland Garth, Columbia, MD 21045. The cost is $55 per day, per child.

September 15, 2023 January 23, 2024
September 25, 2023 February 9, 2024
October 20, 2022 March 25-29, 2024*
November 22, 2023 April 10, 2024
December 26-29, 2023*

*These dates are subject to change.

 

Program Closing

There will be no programs on the following dates:

September 4, 2023 Labor Day
November 23 & 24, 2023 Thanksgiving Holiday
December 25, 2023 Christmas Holiday
January 1, 2024 New Years Day
January 15, 2024 Martin Luther King Jr. Day
February 19, 2024 Presidents Day
April 1, 2024 Easter Monday
May 27, 2024 Memorial Day

 

Early Closing Program

When schools are scheduled for early closing, a program is provided for children enrolled in the after-school program at the child’s regular program site. There is no extra charge for these extra hours of care. When school is closed early due to an emergency, inclement weather, or mechanical failure, our programs will not operate. No credits or adjustments for unused time will be given.

Please note: We will not operate an aftercare program on Friday February 10, 2023.

October 31, 2023 March 13, 2024
November 20 & 21, 2023 May 17, 2024
December 13, 2023 June 5, 2024
January 27, 2024 June 7 & 10, 2024*
February 7, 2024

*These dates are subject to change based on possible inclement weather makeup days.

Additional Information

Payment Options: How Do I Make Payments

Our payments are due one month in advance with billing on the 3rd and payments due by the 5th, starting in August. The payment made in August is for service from August 28 to September 30; the payment made in September is for service in the month of October, October is to pay for November, etc. Final payment for the year is in May, for service in the month of June. There is no payment due in June.

We have several options for making your monthly payment.

The following options can be used to make a payment for Before and After School Care:

  • Option 1: an annual payment (Please note: There is no discount for paying annually)
  • Option 2: an automatic debit from a credit card (debited on the 3rd)
  • Option 3: an electronic funds transfer (EFT) from a checking account (debited on the 3rd)
  • Option 4: a monthly bill which will be emailed to you.

For Option 4, payments can be made in one of the following ways:

  • Directly into your School Age Services billing account. Please note that this is a separate account and login page from the CA member system. For returning families you should already have login credentials for your SAS Billing account, for new families we will be setting you up with credentials within the next week or so.
  • By mail or in person:
    • Columbia Association SAS
    • 6310 Hillside Court, Suite 100
    • Columbia, Maryland 21046
    • Payments should be mailed with enough time to allow for mail delays, payment must be received by the fifth day of the month.

Credit card payment can also be made using our one time Secure Online Credit Card Payment Form

Tax Information

The tax identification number is 52-0823992. The Columbia Association’s School Aged Services Department does not provide a statement for taxes. A copy of your monthly bill should be kept for this purpose.

Income Qualified Information

Reduced rate is available for Howard County residents only for School Age Services, as the programs are held in the public schools, whose household income is within the Columbia Association guidelines. The income-qualified application and the required documents must accompany the registration form and required fees. For information about the reduced rate program, download the income-qualified application. Purchase of Care through the Maryland Department of Social Services is also accepted.

Medication Requirements

Any medication that may need to be administered during the before or after care program must be accompanied by a Medication Order Form that has been signed by a physician. This includes rescue inhalers and Epi-pens. Please check the forms section above to download the form.

What precautions will be in place to combat the spread of COVID-19?

CA adheres to all guidance provided to child care programs from The Maryland State Department of Education (MSDE) and the Centers for Disease Control (CDC). For families, this includes:

-Parent drop off and pick up outside of the program (no parents/guardians will be permitted into the program with children for any reason). Parents and children must wear masks covering their noses and mouths during pick up and drop.

-Families will have to complete both a symptoms questionnaire and a temperature check before their child is permitted into the program each day. Temperatures of participants must be taken in the presence of CA staff and recorded. Temperature checks will be also conducted mid-day for any child participating in the full day program.

-Children and staff are required to wear masks/approved face coverings that cover their nose and mouth for the duration of the program. There will be no exceptions to this requirement.

-Children will be required to maintain the six feet of social distance for the duration of the program day.

-Handwashing will occur upon arrival, before and after snacks/meals, upon return from outside and any other time during the program that bodily fluids may be present.

–All cleaning and disinfecting will occur per the current CDC recommendations. This includes frequent cleaning of all high contact areas used by children: before the start and at the end of each program, after children use an area, including bathroom door and faucet handles, and transition to another, before and after snack, after outdoor play and anytime bodily fluids are present.

What is the illness policy?

Childcare staff must monitor children for signs and symptoms of acute illness and notify a child’s parent or guardian upon observing signs or symptoms of acute illness. Staff must provide temporary isolation for the affected child in a suitably equipped separate area within sight and hearing of an adult. Staff may not admit a child to care or allow a child to remain in care when the child is exhibiting symptoms of acute illness. A child may not be readmitted to care for an absence of three days or more, due to an illness, without a written statement from their physician stating that the child is not contagious and may return to a regular schedule.

A child may be excluded from care if:

  • The child’s illness prevents the child from participating comfortably in activities that the facility routinely offers for healthy children or mildly ill children.
  • The child is displaying any of the signs and symptoms that require an evaluation from a health care provider as indicated by the child’s age and condition. In this situation, the parent is notified of the need for immediate emergent or urgent issues.
  • The illness requires more care than the childcare staff is able to provide without compromising the needs of the other children in the group.
  • The child exhibits an acute change in behavior. Examples may include lethargy, a lack of responsiveness, irritability, persistent crying, difficulty breathing, or a quickly spreading rash.
  • The child has a fever at or above 100.4 degrees F, taken orally or a temporal scan.
  • The child has diarrhea. The child will not be readmitted to care until diarrhea-free for 24 hours.
  • The child is vomiting. The child will not be readmitted to care until vomiting has ceased for 24 hours.
  • The child has impetigo/scabies. The child will not be readmitted until treatment has started, as verified by a healthcare professional.
  • The child has Hand, Foot, and Mouth disease.
  • Symptoms indicating a probable case of COVID-19:

People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

 

 

This list does not include all possible symptoms. CDC will continue to update this list as we learn more about COVID-19.

Sick children and staff will be required to stay home. Sick staff will be sent home immediately and sick children are required to be picked up by a parent or emergency contact within 30 minutes.

  • Communicate to parents the importance of keeping children home when they are sick.
  • Communicate to staff the importance of being vigilant for symptoms and staying in touch with facility management if or when they start to feel sick.
  • Establish procedures to ensure children and staff who come to the childcare center sick or become sick while at your facility are sent home as soon as possible.
  • Keep sick children and staff separate from well children and staff until they can be sent home.
  • Sick staff members should not return to work until they have met the criteria to discontinue home isolation. Physicians notes will be required for children to return to care and staff to return to work.
  • Have a plan if someone is or becomes sick.
  • Plan to have an isolation room or area (such as a cot in a corner of the classroom) that can be used to isolate a sick child.
  • Be ready to follow CDC guidance on how to disinfect your building or facility if someone is sick.
  • If a sick child has been isolated in your facility, clean and disinfect surfaces in your isolation room or area after the sick child has gone home.
  • If COVID-19 is confirmed in a child or staff member:
    • CA will contact the Howard County Health Dept. for guidance on next steps.
    • Close off areas used by the person who is sick.
    • Open outside doors and windows to increase air circulation in the areas.
    • Wait up to 24 hours or as long as possible before you clean or disinfect to allow respiratory droplets to settle before cleaning and disinfecting.
    • Clean and disinfect all areas used by the person who is sick, such as offices, bathrooms, and common areas.
    • If more than 7 days have passed since the person who is sick visited or used the facility, additional cleaning and disinfection is not necessary. Continue routine cleaning and disinfection.

Should it be necessary to contact a parent regarding illness or injury, it is the parent’s responsibility to arrange to pick up the child within 30 minutes of notification.